Sales Administrator
Summary
This position is responsible for the daily administrative tasks of the sales department. This candidate will be successful with a high attention to detail, quick response time, and excellent computer skills.
Essential Duties and Responsibilities
- Adhere to all corporate safety and policies/processes.
- Review all Request for Quotes (RFQ) for accuracy, input, and send to customer on a timely basis.
- Responsible for entering all quotes and orders into ERP system and sending out company notifications of orders.
- Utilize ERP system to assign projects and generate new customers; paying attention to credit holds, billing details, and accuracy of information for internal and external resources.
- Assist the Purchasing and Quoting Departments in any additional material/outside vendor quotes to assist in RFQ’s.
- Report strategic opportunities to management team as required.
- Maintain a daily report for management on all open RFQ’s and Win/Loss data metrics by following up with customers on RFQs.
- Maintain weekly reports for management on all open orders and on time delivery.
- Maintain various reports such as Sales Funnel, Quotes in Process, Production Detail, Hours by Job, etc. utilizing ERP system and Microsoft Excel.
- Manage all customer files and orders and maintain electronic copies in the company network drive for audit related purposes.
- Manage and maintain corporate compliance with customers regarding ITAR, export, and security related compliance within ERP system.
- Maintain company’s various social media accounts (LinkedIn, Instagram, Facebook, Twitter)
- Manage broadcast communications to targeted customers via email or other chosen format.
- Participate and complete all required and mandatory hours to meet customer and internal workload requirements, including Saturday and Sunday, as scheduled
- Perform other duties as assigned by Aerodyn management.
Requirements
- High School Diploma Required
- 3-5 Years of Industry Related or Office Work Experience
- Must be self-directed and able to deliver under pressure, meeting customer and management deadlines
- Must be a highly motivated self-starter comfortable operating independently and with a team
- Must have strong PC skills and proficiency in Microsoft Office
- Strong Oral and Written Communication Skills
- Must be customer service oriented and have ability to understand and react to customer requirements.
- Ability to comply to physical requirements (see below)
| Physical Requirements | ||||
| Activity | Continuous | Frequently | Occasionally | None |
| Climbing Stairs/Ladders | X | |||
| Bending / Stooping | X | |||
| Standing | X | |||
| Walking | X | |||
| Sitting | X | |||
| Working Around Machinery | X | |||
| Reaching Above the Waist | X | |||
| Operating Equipment | X | |||
| Pushing / Pulling | X | |||
| Carrying / Lifting < 25lbs | X | |||
| Carrying / Lifting < 50lbs | X | |||
| Carrying / Lifting < 75lbs | X | |||
| Kneeling | X | |||
| Repetitive Motion | X | |||
| Operate Motor Vehicle | X | |||
| Fine Finger and Hand Dexterity | X | |||
| Grasping | X | |||