Sales Administrator
Aerodyn Engineering is looking for a Sales Administrator to own the quote-to-order cycle for our aerospace and defense customers. You’ll be the connective tissue between customers, engineering, and the shop floor — turning incoming RFQs into accurate quotes, keeping orders and compliance details straight in our ERP system, and making sure nothing slips through the cracks across a busy, fast-moving pipeline.
Shift Options:
1st Shift: Monday through Friday
Benefits:
- Paid Vacation/Sick Time
- Company Paid Health Insurance
- Employee Monthly Bonus
- Employer Paid Short Term Disability
- Employer Paid Life Insurance
- Dental/Vision/Accident Insurance Available
- 401k with Company Match
- Double Overtime Pay
What You’ll Do
- Review incoming RFQs for accuracy, create projects, and enter data into the ERP system alongside Project Managers.
- Prepare and send customer quotes, following up and tracking win/loss feedback.
- Enter orders into the ERP system, matching customer POs to ERP data and creating Contract Reviews.
- Assign projects and set up new customers in the ERP system, including credit holds and billing details.
- Maintain a daily RFQ and Win/Loss tracking report.
- Assist with weekly/monthly sales and marketing reporting.
- Manage customer files and orders, keeping electronic copies organized on the network drive for audit purposes.
- Apply ITAR/export and security compliance requirements within the ERP system.
- Send customer invoices after shipment completion.
- Maintain and update the CRM platform.
- Support monthly data analysis for Quality Objectives (Quote Win/Loss, Customer Retention).
- Create and assign tasks via the workflow management tool, tracking statuses and following up.
- Help implement and drive adoption of new workflow processes with Quality, Project Management, and Leadership.
- Assist the Sales & Marketing Operations Manager with company events.
What Makes You a Fit
- You’re comfortable owning a fast-moving pipeline of RFQs, quotes, and orders without letting details slip.
- You’re proactive — you follow up with customers and internal teams without being asked twice.
- You have the attention to detail that compliance-heavy, precision industries demand.
- You’re comfortable learning and working across multiple systems: ERP, CRM, and workflow management tools.
- You communicate clearly and professionally with customers as well as internal teams.
- Prior experience with an ERP system (Epicor or similar) and CRM platform is a plus.
What You’ll Have
- Ownership of the quote-to-order process for real aerospace and defense customers, not busywork.
- Close collaboration with Project Managers, Quality, and Leadership on process improvement.
- A role that touches nearly every part of the business — sales, compliance, operations, and customer relationships.
Requirements
- Prior experience in sales administration, order entry, or a similar customer-facing/administrative role preferred.
- Familiarity with ERP and CRM systems preferred; Epicor experience is a plus.
- Strong attention to detail, especially around compliance and documentation accuracy.
- Strong oral and written communication skills.
- Strong PC skills and proficiency in Microsoft Office (Excel, PowerPoint, Word & Outlook).
- Must be self-directed, highly organized, and comfortable managing multiple priorities at once.
- Must demonstrate the ability to act professionally with customers and internal teams alike.